Custom asset fields

Custom fields let you capture the details that matter to your business on every asset. On top of FieldLabel’s built-in fields (unit number, model, serial, date of manufacture, description), you can define your own — like Install Date, Filter Size, or Warranty Expires — and they’ll show up on every asset’s create and edit form and on its detail page.

Pro plan

Custom fields are available on the Pro plan and above. Compare plans →

What custom fields are

A custom field is a field you add once, at the organization level, and it then applies to every asset you have:

• Two types: Text (free-form) or Date (entered as YYYY-MM-DD).
• Required or optional: mark a field Required if every new asset must have a value for it. Required fields are shown with an asterisk on the asset form.
• Everywhere: your fields appear on the New Asset form, the Edit dialog, and each asset’s detail page.
• In your CSV template: active custom fields become columns in the asset CSV import template, so you can fill them in during a bulk import.

Creating a custom field

Custom fields live in Settings → Custom Fields. Defining and managing them is admins only — members who open this page see a message explaining they need admin permissions.

1. Go to Settings → Custom Fields.
2. Click Add field.
3. Enter a Name (for example, Install Date).
4. Choose a Type — Text or Date.
5. Toggle Required on if every new asset must have a value for this field.
6. Click Create.

Your new field appears on every asset form immediately.

Caution

A field’s Type is permanent once it’s created. You can rename a field or change whether it’s required at any time, but you can’t switch a text field to a date field (or vice versa) — you’d need to archive it and create a new one.

Reordering fields

The order of your custom fields is the order they appear on asset forms and detail pages. To rearrange them, use the up and down arrows next to each field in Settings → Custom Fields.

Editing a field

Click Edit next to any field to rename it or toggle its Required setting. (The type stays fixed.) Changes apply across all assets right away.

Archiving and restoring fields

When a field is no longer useful, archive it instead of losing your data.

1. In Settings → Custom Fields, click the trash icon next to the field.
2. The field stops appearing on new and existing asset forms — but any values already recorded stay on those assets as read-only history.
3. To bring a field back, turn on Show archived fields, find it, and click Restore.

Your data is safe

Archiving never deletes the values you’ve already captured. They remain visible on each asset; you just won’t be able to edit them while the field is archived.

An archived field also keeps its name reserved. If you try to create a new field with the same name as an archived one, FieldLabel offers to restore the original rather than create a duplicate.

The 20-field limit

Each organization can have up to 20 active custom fields. Archived fields don’t count toward this limit, so if you hit the cap, archive a field you no longer need to free up a slot.

Related

• Assets (equipment) — where your custom fields appear
• CSV import — bulk-create assets with your custom field columns
• Plans & pricing — Custom fields require the Pro plan